The Phelps 101 Guide to effective remote workplace
As we’ve all pivoted quickly into remote workplace environments, we wanted to share some practices that have worked for our colleagues at Phelps so other teams could benefit from these accelerated learnings.
Jill Birch | National Director, Leadership and Strategy
Never stop learning about how your role and industry are changing in the face of COVID-19. It’s easy to fall into the trap of streaming COVID-19 news 24/7. While keeping up-to-date is important, it’s just as vital to scan for trends and news directly impacting your sector. Explore themes that rise to the top and ask yourself, how can I use this information to contribute to my organization? Join future “virtual water-coolers” at work and share what you have learned and hear what others are sharing. If we all do our part to keep current, it not only helps our own work but can provide innovative ways to respond to upcoming workplace challenges.
Jayson Phelps | Partner
Fluidity – as our professional lives blend with our personal lives more during this period of isolation, fluidity is an important consideration. Keep your patterns similar to going into the office every day, but take advantage of no commute or leaving to get a coffee during the day and integrate your schedules more openly. Look at your day as a fluid period between personal and professional. Work a few hours, take a bit of a break and spend some time with family and then work again for a few hours and take a break. The traditional work day of 9-5 can be flexed. Maybe it means working until mid-afternoon and taking a break for an hour or two (get outside and do some yard work or a walk) and then sit down again in the evening to work for another 1-2 hours.
Diana Rucchin | Research Coordinator
For me, keeping my home office in the same manner as when I’m working in the office really helps. I use 2 screens when working at the office, my laptop and my monitor. Bringing both of them home with me was a really good decision as it keeps me working at the same speed. As well, keeping my area free of distractions is important because it’s easy to get sidetracked when working from home by the news, chores or others who are at home with you. Overall, I think maintaining routine and best practices as if you were in the office including getting ready for work adhering to a dress code, being punctual and ensuring some breaks away from the computer throughout the day.
Margie Peskin | Senior Research Consultant
We have four people all working from home so we try to huddle in the morning to figure who needs quiet at what points of the day (exams, video calls, etc.) and then agree where that person will work undisturbed. We also are trying to stick to routines and plans for the day as much as possible.
Shanaya Dheda | Social Media Strategist
Not being in the physical space of my regular work environment that I am used to has been the biggest adjustment. I find there can be many distractions when working from home – sometimes it is even too quiet. Our new ritual of early morning huddles every day of the week are quite refreshing – they help us to all stay connected and on top of priorities. As a team, we outline our daily agenda identifying any areas we need cross-collaboration and additional expertise. Many times throughout the day, we will “video” call each other to discuss a project – again this is a great way for us to collaborate and share ideas.
Nayely Figueroa | Marketing and Operations Manager
Because working remotely is now the norm, being aware of phishing and other cyber security threats out there is essential. If something sounds fishy, it probably is. Check the validity of a suspicious request directly with your IT experts before opening a questionable link, running an unknown program or forwarding sensitive information to someone. Stay alert and keep your team’s and organization’s digital work space safe.
These are challenging times and our Phelps team are here for you. One of our core values is ‘Nimbleness’, and with our bespoke and virtual model of doing business, we are agile and able to pivot to meet your evolving human capital needs.
#PhelpsWhateverItTakes #PhelpsIgnitesLeadership #StayAlertStaySafe